PRIVACY POLICY
The District Church Council (DCC) of St Andrew’s Community Church
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
The DCC of St Andrew’s Community Church, Dronfield Woodhouse 'DCC' is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
The DCC complies with its obligations under the “GDPR” by keeping personal data up to date, by storing and destroying it securely, by not collecting or retaining excessive amounts of data, by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -
To enable us to provide pastoral support for people who attend St Andrew’s Community Church.
To administer membership records;
To fundraise and promote the interests of the church/ charity;
To manage our employees and volunteers;
To maintain our own accounts and records (including the processing of gift aid applications);
To inform you of news, events, activities and services running at St Andrew’s Community Church.
To including your details in a ‘Church Directory’ which is circulated to Church members only.
To share your contact details with the Diocese of Derby, Methodist Circuit or URC synod if you hold an office within the church which requires you to be informed of news, events, activities and services that are directly relevant to the role you undertake.
Photos/videos (with your consent) will be used to publicise church activities and celebrations through displays, St Andrew’s Church website or St Andrew’s Church Facebook page or St Andrew’s Church newsletter.
4. What is the legal basis for processing your personal data?
Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.
Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment law and social protection law.
Processing is carried out by church (a not-for-profit body) provided: -
the processing relates only to members or former members (or those who have regular contact with church in connection with the above purposes); and there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential. Your data will only be shared with other members of the church either through the church directory (with your consent) or for purposes connected with the running of the church including display of church rotas. We will not share your data with third parties outside of the church without your consent.
6. How long do we keep your personal data1?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website.
Specifically, we retain electoral roll data while it is still current; Gift Aid declarations and associated paperwork for up to 7 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
The right to request a copy of your personal data held by the DCC.
The right to request that the DCC corrects any personal data if it is found to be inaccurate or out of date.
The right to request your personal data is erased where it is no longer necessary.
The right to withdraw your consent to the processing at any time.
The right to request that the DCC provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability).
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.
The right to object to the processing of personal data, (where applicable).
The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Privacy Policy, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact the DCC Secretary at St Andrew’s Community Church, Pentland road, Dronfield Woodhouse S18 8ZQ
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
Review date January 2020